5 Tips to Ensure
your Corporate Event
Goes to Plan.

With so much planning involved, putting together a great corporate event is no easy task. There are so many different elements to consider and decisions to make that it can often seem overwhelming. You need to make sure you choose the right location, select the best menu, have great entertainment, settle on a schedule and find a reliable and trustworthy bus company to ensure your guests can get to and from the event with ease. And that’s just the beginning!

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Introduction

Before you begin planning your big event, it’s important that you put some time aside to really think about what you want to achieve from your event. Of course, you need to set goals for you and the organiser, but it’s also crucial that your attendees benefit from the event and have some key takeaways when it’s all over.

Continue reading below for our tips on how to plan a successful and memorable corporate event that will leave a lasting impression.

Before you begin planning your big event, it’s important that you put some time aside to really think about what you want to achieve from your event.

Once you’ve locked in your event details it’s time to put together your plan of action.

Step 1. Lock in the Details

The mundane, boring details of any event are usually the most important. To ensure that your event goes according to plan, you need to lock in the details of the event early and inform people of the time, date and location and giving them as much notice as possible. To put your plan together you’ll need to think about how many people will be coming, confirm a venue that can support your attendees, decide on your start and finish times and most importantly, secure a bus company with a great reputation to transport people to and from the venue.

One you have all the details sorted you can start putting a plan of action together.

Step 2. Settle on a Budget

Once you have the details confirmed, the next step is deciding on a budget to work within. Whilst you do want your event to operate within budget, you should aim to have some kind of a cash-buffer in place in case you should need it. As with most events, situations can change last-minute and when it does, you need to be sure you can cover the cost of any unforeseen circumstances.

As with most events, something will come up last-minute and when it does, you need to be sure you can afford to cover whatever issues may arise.

Whatever your goals are, you need to ensure that they are realistic, achievable and that they are presented in a clear and concise way.

Step 3. Set Event Goals

Every corporate event will have different goals. You might be celebrating an achievement, introducing a new project, educating your team, improving your methods or aiming to meet a host of other objectives. Whatever your goals are, you need to ensure that they are realistic, achievable and that they are presented in a clear and concise way from the very beginning of your event.

Step 4. Choose the Right Vendors

Using local vendors is always a great option as they will be familiar with the venue, the surrounding area and you are helping to support the local business community. Also, it’s easier to find recommendations when hiring locally – ensuring that the entertainment will wow your guests, that the caterers will serve amazing food and that your chartered bus company will be on time for your event. By choosing local, trusted vendors, you are giving your event every chance of success right from the beginning.

Getting recommendations from event area locals will help you ensure all your hired vendors are the best of the best.

Make sure to set time aside to organise your guest list and allow enough of a budget to promote your event.

Step 5. Don’t Forget to Promote

There’s not much point in organising a big corporate event if nobody knows it’s happening. Make sure to set time aside to organise your guest list and allow enough time and budget to adequately promote your event. Depending on the number of guests, you may choose to contact people individually by phone, via email, through industry newsletters or on social media.

There are more ways than ever before to spread the word about your event nowadays, so make sure you remember to promote!

Make Sure Your Corporate Event
Goes to Plan

Organising a successful corporate event doesn’t need to be stressful. With some careful planning early on in terms of location, catering and choosing a reliable bus charter company, you can easily lay the foundations you need to ensure your event goes to plan and is an occasion to remember for everyone who attends.

If you’re unsure about which bus hire service is right for you, or would just like to chat about your options, our friendly staff are waiting for your call! Simply give us a ring, or fill out our online quote form, and we’ll provide the best possible vehicle options at the best price.

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